The American Heart Association (AHA) has an excellent opportunity for an AdministrativeAssistant - Editorial in our Waltham, MA office.
This is a part time opportunity and we are looking for someone approx. 20 hrs. per week.
The Administrative Assistant - Editorial works with members of the Scientific Publishing department in the day-to-day operations by providing administrative support to all publishing partners,including but not limited to correspondence with authors on page proofs and other manuscript details, logging in manuscripts, and so on.
Areas of Responsibility:
- Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required.
- Develop and maintain working knowledge of department budget and conscience effort to contribute to budget goals of department.
- Provide excellent customer service to internal and external customers and volunteers, for example, responding to author queries.
- Collaborate effectively with other OSO departments and AHA departments to meet departmental and organizational goals.
- Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects.
- Assist in all aspects of the publication process, including but not limited to responding to author queries, requesting and collecting author paperwork, following up on permissions and copyright transfer agreements, and so on.
- Assist with obtaining necessary copyright transfer agreements and/or permissions.
Educational Background:
Bachelor’s degree in English, Creative Writing, Journalism, or related area of study or equivalent work experience.
Skills/Experience:
- Minimum six (6) months of related work experience.
- Excellent written and oral communication skills.
- Experience with Microsoft Office and Adobe Acrobat.
- Project management knowledge.
- Ability to work independently managing multiple projects and deadlines.
- Attention to detail and strong organizational skills.
- Here are some of the preferred skills we are looking for:
- Publishing experience.
- Copy editing and/or style editing experience.
- Experience working in a nonprofit organization.
Job Function:
Organization Info
Listing Stats
Post Date:
Jun 16 2018
Active Until:
Jul 16 2018
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit