The Administration and Operations Coordinator supports effective operations across the response through the smooth implementation of policies, procedures, and systems.
Areas of Responsibility:
- Assist in providing input to the Puerto Rico response team’s operations and finance operational plan.
- Assist in developing short-term plans and organizing resources to achieve results.
- Track and administer terms of all contracts, including monitoring termination dates and proactive management of automatic renewal dates, as applicable.
- Monitor and coordinate the mitigation of facilities issues.
- Set up and maintain utilities and other facilities service contracts. Serve as administrative point of contact for the team to our service providers.
- Manage fleet assets, to include scheduling, ensuring preventative and restorative maintenance, and optimization of fleet size to ensure programs are able to deliver on program plans in a safe manner.
- Maintain Warehouse Inventory document, verify SRF and GRN documents prior to entering them into the Warehouse Inventory, and ensure 100% accountability of all assets.
- Track assets via Asset Tracker and conduct periodic inventory events, in accordance with SCUS policies.
- Maintain proper levels of stock for office and cleaning supplies.
- Serve as travel coordinator, providing flight, hotel, vehicle, and transportation support for all Puerto Rico staff and visitors.
- Conduct mailroom operations, including collecting and distributing mail from the local Post Office box to respective staff.
- Coordinate venue, catering, and other logistics support, in support of team events.
- Provide overall administrative support to the Puerto Rico team, as necessary.
Educational Background:
High School or Technical/Vocational Degree
Skills/Experience:
- You have a minimum 2-3 years experience in area of expertise
- You have learned knowledge and technical skills to support semi-complex tasks
- You have a professional level of specialized knowledge, technical/functional skills and attention to detail to manage complex tasks, programs or projects
Compensation/Benefits:
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities as well as language learning opportunities
Job Function:
Organization Info
Listing Stats
Post Date:
May 8 2018
Active Until:
Jun 9 2018
Hiring Organization:
Save the Children US
industry:
Nonprofit