Administration Assistant - Khammouan Province

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World Vision
Vientiane, Laos
Full-time

To provide overall support to zonal and ADP offices in procurement of goods and services and ensure the process is align with WV Partnership Standard.

This position will work with all stakeholders in ADP, Zone and National Office and to achieve WV Laos FY16-FY20 strategy outcome.

Areas of Responsibility: 
  • Ensure the effectiveness of purchase, lead time and accuracy of orders of ADP and Zone Office
  • Maintain and update strategic sourcing contract, supplier database, and price catalogue at the zone office.
  • Manage procurement logbook and saving tracking report.
  • Provide day-to-day support:
    • Coordinate the procurement process of goods and services of ADP and Zone office
    • Liaise with National Office Supply Chain Coordinator for Monthly Reporting and Coordination meeting
    • Ensure the goods and services are delivered to user on time according to the procurement lead time
    • Collect quotations for adhoc purchase and invite a meeting of purchase committee for selection of vendor
    • Coordinate Goods and Services bidding process both for Adhoc purchase and Strategic sourcing
    • Maintain and update procurement database and make it accessible to Finance Department and Auditor (PR, Quotations, PO, Bidding, PO, and Contract)
    • Liaise with Zonal Finance team for supporting document and payment to vendor/supplier
    • Supervise the proper handling of logistics and transportation of goods and services to field office
  • Carry out any additional responsibilities as assigned by Admin Officer
Educational Background: 
Diploma or Bachelor degree in Administration
Skills/Experience: 
  • Minimum of 2 year work experiences in Administration and/or general services.
  • Minimum of 1 year work experience in purchasing or procurement
  • Project Management skills
  • Responsive, Flexibility and adaptability.
  • Personal qualities of integrity, credibility, and dedication to World Vision ministry
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • An attitude of cooperation and understanding.
  • Understand WV vision, mission and WV partnership operations with creative and innovative thinking
  • This position requires at least 20% travel to ADP and program office.
How to Apply: 

https://careers.wvi.org/jobs/laos/administrative-services/administration...

Job Function: 
Administrative Assistance / Clerical Work

Organization Info

World Vision

Overview
Headquarters: 
Federal Way, WA, United States
Website: 
wvi.org
Annual Budget : 
More than $500M
Founded: 
1982
About Us
Areas of Focus: 
International
Religion / Faith-Based
Youth / Children
Mission: 

Our vision for every child, life in all its fullness; Our prayer for every heart, the will to make it so. World Vision is a Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. Inspired by our Christian values, we are dedicated to working with the world's most vulnerable people. We serve all people regardless of religion, race, ethnicity, or gender.

Our mission: World Vision is an international partnership of Christians whose mission is to follow our Lord and Savior Jesus Christ in working with the poor and oppressed to promote human transformation, seek justice, and bear witness to the good news of the Kingdom of God.

Listing Stats

Post Date: 
Mar 24 2018
Active Until: 
Apr 24 2018
Hiring Organization: 
World Vision
industry: 
Nonprofit