The Associate Director, Financial Planning & Analysis assists the AVP by leading the annual budgeting process for the business and functional teams in the Agency. This includes ensuring that the Home Office portion of the Agency’s budget (including revenue and capital planning) is developed and in line with strategic and operational plans and all its revisions are compiled, analyzed and calculated in an accurate and timely manner. Leads reporting and modeling for all streams of private revenue including Sponsorship and all monthly, quarterly and annual reporting for Home Office Divisions. Supervises/conducts various special planning and financial analysis projects, modeling and data mining as requested by Senior Management. Provides leadership to the Manger, Financial Reporting and Analysis.
Annual Budget Process & Budget Revisions:
Lead Home Office Divisions through the annual budget process, and budget revisions. Provide guidance and capacity building to support annual planning cycle.
- Provide strategic directives for budget process. Accountable for operational excellence in Home Office revenue planning, budgeting, and reporting.
- Determine priorities, implement, and accountable for results, timeline, and budget & revisions.
- Build action plan for communicating, disseminating and collecting budget/forecast; roll-out and manage and reviews Home Office revenue and expense plans
- Verify budget with owners and stakeholders and discuss detailed strategy, provide strategic directive guidance to budget owners for inputs into budget process
- Ensure integrity of budget tools and training on budget process
- Analyze and summarize all Home Office revenue and expense projections and reviews with AVP.
- Review and analyze Home Office grants projections, coordinate review of Country Office grant projections.
- Review & validate final budgets and support upload into Agresso
- Consolidate and verify all revenue and expenses correctly translate into Sources and Uses.
Daily/Monthly/Quarterly
Responsible for analyzing monthly BvAs for Home Office Divisions and supporting data analysis. Responsible for reconciling and producing the monthly revenue report and Sponsorship metrics.
- Analyze and provide feedback on Budget Vs Actual Expense Reports for Home Office Divisions. Monthly analysis of revenue actuals against budget and prior year actuals.
- Serve as a liaison within finance for Home Office Divisions, providing support in navigating expense and budget transactions internally within SCUS as well as with SCI and other Save the Children members. Facilitate discussions with budget owners: Meet regularly with budget owners to review any questions, variances, changes to their budget, discuss options for managing their expense based on historical data, current performance, etc.
- Produce reports (including the following) ensuring that deliverable dates are realized and reporting is accurate and complete. Reports include:
- Quarterly HQ BT Dashboard
- Monthly Revenue Report
- Monthly Sponsorship Metrics
- Monthly Financials Dashboard
- Ad hoc reporting requested by Senior Management
- Work with Resource Development to respond quickly to general fundraising strategies. This includes establishing correct revenue receipt coding so that funds received are appropriately assigned to the correct cost centers, projects and source of funds. Assist in revenue systems reconciliation. Work with RD, Finance Cash Receipts (CR) and accounting staff to confirm fundable revenue combinations to be used to book revenue.
Year End Closing:
- Review, in conjunction with AVP, completion of analytical requests. Prepare analyses as needed, respond to audit requests for information.
Analyses:
- Use analytical tools to provide financial information, analyses, and reports on an as needed basis.
Capacity Building:
- Train Home Office division budget point persons on budget and planning matters, ensures that they are meeting their objectives, and providing proper service to their stakeholders.
- Provide proactive support to budget holder and senior management in helping to define best practices or structure for financial measurement based on existing financial systems.
- Evaluate current practices to determine if efficiencies are being realized and recommend solutions to improve work flow and reduce redundancy.
- Recognize and socialize better practices within teams and share efficiencies leveraging marketing, operational and financial knowledge to improve existing process and help achieve Team goals.
- Provide continuous improvement to processes, tools, metrics and training based on ongoing experience, process metrics and feedback from process users and other stakeholders, to drive further efficiencies in the organization.
- Maintain internal process documentation.
- Support standard management reporting processes and metrics throughout the organization by creating templates, job aids and other materials and produce reporting packages as required.
Management:
- Provide management and leadership to direct report, the Manager, Financial Reporting and Analysis
- Minimum 5-7 years’ experience in planning, budgeting, and financial/grants management.
- Proficient skills in the management of databases and financial management systems.
- Thorough understanding of grant regulations and financial management policies and procedures.
Knowledge and Skills
- Strong budgeting/finance skills.
- Strong problem solving, analytical, and organizational skills.
- Communication skills - able to interact at all levels and with all departments in the Agency (including Senior Leadership across all Divisions, finance stakeholders and others); possesses strong written and verbal communication skills and can communicate clearly with thoughtful, accurate information.
- Organization skills - quick learner; able to prioritize workload and multi-task.
- Facilitates change - encourages others to identify opportunities for different and innovative approaches, facilitates implementation and acceptance of change.
- People Leadership - Aligns performance for success, builds trust, delegates responsibility, coaches.
- Service Orientation - Anticipates and responds promptly to internal customer's needs. Solicits customer feedback. Builds strong relationships with a broad range of stakeholders.
- Drives innovation and breakthrough solutions to improve outcomes
- Builds a culture of quality and focuses on on-going performance improvement
- Analytical - able to develop and interpret meaningful financial data.
- Strong ability with Microsoft Office suite, advanced skills in Microsoft Excel and MS Access.
Preferred Qualifications
- 5 years experience in a Not for Profit finance/operations role preferred.
- Experience with Unit 4 Agresso Financial system
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities as well as language learning opportunities.