The American Heart Association (AHA) has an excellent opportunity to join ourGreater Bay Area Division . The Development Coordinator is responsible for providing expert logistics, administrative and clerical support as a member of the Go Red For Women team. This includes auction management, database management and reporting, sponsorship activation activities, event logistics, communications and being the go-to member of the team who proactively anticipates needs and stays ahead of project timelines. The overall objective and driving force for this position is to provide the highest level of customer service and satisfaction to maximize customer retention and an enhanced donor and volunteer experience.
- Coordinating logistics for the Go Red For Women campaign and related events and meetings. Collaborates with Go Red team on plan development, implementation and execution. This includes contracts, vendor management, in-kind contributions, participant activities, event marketing and promotion, participant communications, collateral materials and day-of-event production.
- Recruiting, training and managing volunteers. Building relationships with logistics volunteers and providing consistent communication to ensure volunteer retention.
- Following up with sponsors to esnure proper receipting and payment.
- Data entry and reporting utilizing CRM and other database systems.
- Managing participant and volunteer communications through e-mail campaigns and social media.
- Managing silent auction procurement and securing in-kind donations. Creates and maintains Aucition Pay database
- Compiling and updating event related financial spreadsheets and statistics.
- Administrative duties such as creating and preparing correspondence and meeting documents, making calls to schedule meetings, etc
- Supporting all Division initiatives to support overall achievement of goals and objectives.
The ability to thrive in a mission-centric, high performance environment where the team prides itself on advancing our mission in the bold, creative and progressive ways that our communities deserve. Other qualifications include:
- Strong customer service orientation.
- Personal accountability for consistently delivering high quality results.
- Advanced knowledge of Microsoft Office. Basic graphic design knowledge helpful.
- Effective written communication skills, including skill in proof reading for grammar and spelling, and ability to write proposals and professional correspondence.
- Effective interpersonal skills and ability to maintain a professional but friendly manner in all dealings with staff, volunteers and potential sponsors; ability to work in a collaborative team environment is especially important.
- Ability to conduct results oriented phone solicitation and follow-up for assigned projects.
- Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines.
- Demonstrated ability to communicate on a regular basis to proactively keep all stakeholders informed.