Under general supervision, coordinates activities and provides administrative, logistics and clerical support to ensure the effective operations of the Heart Walk department. Responsibilities include managing various databases, producing a variety of routine and special reports – as assigned, overseeing event logistics, and managing a volunteer planning committee. Position is housed in the San Diego office with responsibilities for participating in overall office coordination to ensure excellent service to internal and external customers.
Areas of Responsibility:
- Supports Heart Walk department with donation processing and entry into CRM system(s), pulling repots as needed, event logistics, procurement of incentive prizes, and mailings.
- Partners with the Heart Walk team and event production company to conceptualize, plan, and execute the San Diego Heart & Stroke Walk - recruiting and managing vendors, a volunteer committee, and day of event volunteers.
- Creates and maintains database information for San Diego Heart & Stroke Walk; may include managing the Company Pyramid, registering walk teams and captains, entering and confirming sponsorships, and/or entering donations and matching gifts.
- Manages email campaigns for the San Diego Heart & Stroke Walk; includes customizing and localizing emails and ensuring emails are sent according to established calendar.
- Provides a wide variety of skilled administrative and clerical support to San Diego Heart & Stroke Walk department, ensuring all office functions run efficiently. Ensures a high quality of service is provided to all staff and volunteers.
Skills/Experience:
- Advanced knowledge of database management including Excel. Prior experience with CRM software preferred.
- Advanced knowledge of Microsoft Office suite and basic graphic software (i.e., Word, Outlook, PowerPoint, Publisher, etc.). Knowledge of graphic layout programs a plus!
- Office administration skills, including general clerical skills (e.g., filing, faxing, emailing, word processing, copying, telephone etiquette and operation).
- Effective written communication skills, including skill in proof reading for grammar and spelling, and ability to write proposals and professional correspondence.
- Effective interpersonal skills and ability to maintain a professional but friendly manner in all dealings with staff, volunteers and potential sponsors; ability to work in a team environment with other staff is especially important.
- Results oriented phone solicitation and follow-up for assigned projects.
- Experience and confidence with public speaking.
Job Function:
Organization Info
Listing Stats
Post Date:
Jan 31 2018
Active Until:
Mar 3 2018
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit