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Program Coordinator, Integrated Development

Seattle, WA, USA

Responsible for coordination, implementation and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. May manage a portfolio of investments including grants, contracts, program related investments (PRIs) and other projects in support of programmatic strategic goals.  Will provide budget oversight and planning, financial analysis, financial reporting, and/or portfolio and operations process management. Act as primary support for grantee/vendor initiation, reporting and closure. Serve as liaison across multiple internal teams and between program staff and business partners.

Areas of Responsibility: 
  • Data Input, Management & Analysis: Manage data for all grants and contracts in multiple databases and SharePoint sites. Provide detailed financial analysis and ensure data integrity to support team's financial decision making. Work with Program Manager and Program Officers to keep all pertinent information accurate and up-to-date for reporting and analysis. Serve as point-person for Program Officers regarding budget targets and individual investment portfolio management.
  • Grants and Contracts Administration: Work with Program Officers, Grantees, and Business Partners during the early stages of grant making (e.g. sending out requests for proposals, driving key deadlines for submissions and revisions). Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports).
  • Grant and Contracts Coordination: Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures. Shepherd the development, management, and close out of grants. Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the investment systems.
  • Initiative Portfolio Management: Monitor/Manage progress of an initiative portfolio against payout targets. Track programmatic goals and results in coordination with leadership. Develop relationships with key internal and external partners. Work with leadership to develop processes and tools for performance management.
  • This role is responsible for high quality interactions and clear and consistent communications with grantees and partners in the field.
  • Excellent organization skills and attention to detail, deadlines and policy compliance.
  • Excellent oral and written communication skills.
  • Proficient in MS Office Suite and SharePoint; advanced knowledge of Excel. 
  • Knowledge of budgeting, financial analysis and synthesis.
  • Ability to analyze data across multiple tools and databases.
  • Ability to work independently and as part of an integrated, diverse team and be comfortable in multiple, high varied settings, and tight deadlines with different work and learning styles.
  • Ability to manage multiple and competing demands and establish priorities.

Organization Info

Bill and Melinda Gates Foundation

Seattle, WA, United States
Annual Budget : 
More than $500M
About Us

Guided by the belief that every life has equal value, the Bill & Melinda Gates Foundation works to help all people lead healthy, productive lives. In developing countries, it focuses on improving people’s health and giving them the chance to lift themselves out of hunger and extreme poverty. In the United States, it seeks to ensure that all people—especially those with the fewest resources—have access to the opportunities they need to succeed in school and life. Based in Seattle, Washington, the foundation is led by CEO Dr. Susan Desmond-Hellmann and Co-chair William H. Gates Sr., under the direction of Bill and Melinda Gates and Warren Buffett.

We work with partner organizations worldwide to tackle critical problems in four program areas. Our Global Development Division works to help the world’s poorest people lift themselves out of hunger and poverty. Our Global Health Division aims to harness advances in science and technology to save lives in developing countries. Our United States Division works to improve U.S. high school and postsecondary education and support vulnerable children and families in Washington State. And our Global Policy & Advocacy Division seeks to build strategic relationships and promote policies that will help advance our work. Our approach to grantmaking in all four areas emphasizes collaboration, innovation, risk-taking, and, most importantly, results.

  1. Global Health
  2. Global Development
  3. United States
  4. Global Policy & Advocacy

Listing Stats

Post Date: 
Oct 20 2019
Active Until: 
Nov 20 2019
Hiring Organization: 
Bill and Melinda Gates Foundation