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Executive Assistant, HR

We are seeking an experienced Executive Assistant, HR to work in a fast-paced environment in our St. Louis, MO office. The Executive Assistant will provide administrative support to the Senior Vice President of Human Resources and the Human Resources Department in a way that allows the department to function efficiently and effectively by applying strong organizational skills. The Executive Assistant is to serve as a catalyst to all HR-sponsored programs and activities so that exceptional customer service is rendered to all regional staff. 

Areas of Responsibility: 
  • Provides direct assistance to the Senior Vice President of Human resources by maintaining Outlook Calendar; making travel arrangements, completing research assignments, and creating detailed and creative reports.
  • Acts as a liaison to the HR department by scheduling HR interviews, administering online pre-employment assessments and background checks, maintaining accurate candidate files, generating template training plans, training reports, distributing new hire packets.
  • Maintains current and accurate staff and department reports, including charts of organization, weekly e-newsletter, training, compliance, etc.
  • Ensures the success of HR programs and initiatives by coordinating and scheduling meetings, developing registration processes, preparing and distributing pre-event packets, ordering food and supplies/materials, coordinating travel and lodging, and follow up correspondence.
  • Provides exceptional customer service by developing and maintaining an understanding of department initiatives.
  • Keeps current with department budget numbers, and Association accounting practices and processes to process HR invoices in a timely manner.
  • Maintains current data on the HR SharePoint site current.
  • Attend appropriate events, meetings, and conferences as necessary.
Educational Background: 
High School Diploma or equivalent required.
  • Must have intermediate knowledge and skill with Microsoft Office 2010 or higher used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
  • Must be at least 18 years old.
  • SharePoint and HR database experience preferred.
  • Strong organizational skills.
  • Ability to manage multiple projects simultaneously.
  • Strong oral and written communication skills.
  • Strong work ethic with high level of integrity.
  • Ability to work in a team environment and interact with all levels of staff.
  • Ability to initiate and nurture relationships with internal and external constituents.
  • Goal-oriented and solution-minded with a knack for process improvement.
  • Attention to detail and effective time management skills.

Organization Info

American Heart Association | American Stroke Association

Dallas, TX, United States
Annual Budget : 
More than $500M
About Us

The American Heart Association's mission is to build healthier lives free of cardiovascular diseases and stroke, America's No. 1 and No. 5 killers.

Founded in 1924, our organization now includes more than 30 million volunteers and supporters. We fund innovative research, fight for stronger public health policies, and provide critical tools and information to save and improve lives.

Listing Stats

Post Date: 
Nov 22 2019
Active Until: 
Dec 22 2019
Hiring Organization: 
American Heart Association | American Stroke Association