The Executive Assistant (EA) to the CEO provides comprehensive administrative support to the CEO and works closely with the Senior Team and with members of NCJW’s Board of Directors. The EA represents the Executive Office as the CEO’s liaison to staff and outside contacts.
- Manage CEO’s calendar, coordinate arrangements for meetings, telephone conferences and events; handle travel arrangements and confirm all appointments and reservations; coordinate tasks and schedules with CEO daily
- Review correspondence and draft appropriate responses for the CEO and Board President
- Answer, screen and direct incoming calls
- Prepare, review and track monthly expenses and prepare expense reports
- Establish and maintain the Executive Office contact database files and records
- Manage organizational files professionally and confidentially
- Maintain documents and records pertaining to the Board and operations of the organization
- Prepare required documents for Board meetings, Staff and Leadership retreats
- Support the coordination of annual Board meetings and required set up
- Prepare information for use in discussions/meetings with staff and outside individuals
- General administrative support including preparing documents using MS Office Suite, taking phone messages, photocopying and other duties as assigned
- Liaison between CEO, President, Board and staff
- Work closely with other senior executive staff
· Prefer 5 years of progressively responsible experience providing proactive administrative support to a
senior level executive
· High level of proficiency in Microsoft Office including Word, Excel, PowerPoint and Outlook
· Superior written and verbal skills; excellent interpersonal skills with understanding of developing and
maintaining strong working relationships with staff, colleagues volunteer leaders and diverse range of
organizational/business contacts
· Strong attention to detail and high level of organizational skills
· Professional demeanor and proven ability to maintain confidentiality
· Proactive work ethic and ability to work on a team
· Resourceful and efficient with time management skills
· Exercise good judgment, creative problem solving skills and sound decision making ability
· Work well under pressure and strong ability to multi-task
The salary range is $60,000 to $70,000; comprehensive benefits package, including health and dental insurance; generous vacation and holiday schedule.
Interested candidates should send cover letter and resume with the subject line "Executive Assistant" to: [email protected]
NCJW is an equal opportunity employer. Women, LGBTQ, people of color, and individuals with disabilities are strongly encouraged to apply.
We thank you for your interest in career opportunities with NCJW. Due to high volume, only those candidates selected for an interview will be contacted.