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Finance Associate

This job is no longer available

Oakland, CA, USA

About Us: Centered on a groundbreaking model of rapid response grantmaking, Urgent Action Fund for Women’s Human Rights (UAF) supports courageous women and transgender human rights defenders (WHRDs) around the world. Our model protects and advances the civil, political and social rights of women and LGBTI people, and invests in the resilience of social justice movements, including environmental, feminist, anti-corruption, land rights, youth, and LGBTI movements. Founded in 1997, Urgent Action Fund has grown from a single organization into a network of four independent Sister Funds that collectively support frontline women’s rights activists around the world. UAF’s work within this network centers on support for activists and social movements in Central Asia, the Middle East, Western and Eastern Europe, the South Caucuses, Turkey, Russia, Canada, and the United States.

Position Description: The Finance Associate manages bookkeeping entries in accordance with GAAP, processes accounts payable including time-sensitive grant payments, and contributes to organization-wide financial planning and analysis using UAF’s accounting software, NetSuite. This position will exercise discretion and independent judgment to perform financial analysis and bookkeeping projects. This position works closely with the Finance Officer and other members of the Operations team, and reports to the Director of Finance and Operations.

Areas of Responsibility: 

Core Responsibilities:

Accounting & Bookkeeping

  • Review and enter weekly revenue and expense batches in accordance with GAAP

  • Process bills and staff reimbursements, and make payments by checks, wires, and credit


  • Efficiently initiate time-sensitive international wire payments to grantees

  • Process timely vendor payments using

  • Manage staff approvals of bills, as applicable

  • Manage staff expense reporting system, review and correct expense reports, and process


  • Track accounts receivable in NetSuite and make revenue entries for individual donations,

    donor-advised funds, institutional funders, and government entities

  • With the finance team, ensure appropriate use of restricted funds, and accurate and timely

    accounting for the release of restricted funds

  • Prepare quarterly net assets accounting schedules

    Financial Planning & Analysis

  • Ensure accurate financial information is available for the Programs team to make timely grant awards

  • Ensure appropriate documentation is prepared and maintained to support grant reporting, annual audits, and tracking of donor deliverables

• With finance team, prepare materials for annual audit and several project audits throughout the year

Operations & Other Activities

• Other projects to provide coverage for other members of the Operations team or special projects with the Programs and Development teams as needed


Core Capacities:

  •   Thrive on systems improvement and finding efficiencies

  •   Strong ability to take initiative and work independently

  •   Strong accounting skills

  •   Work with attention to detail and sensitivity to confidential information

  •   Enjoy a small organization atmosphere with close cross-departmental collaboration

  •   Share the values of the organization: integrity, feminisms, wellbeing, justice, courage, and

    mindful engagement

  •   Work collaboratively and respectfully with multiple stakeholders including program and

    development/communications staff, grantees, donors, board members, vendors, and external consultants


  •   At least two years of experience in nonprofit accounting or bookkeeping

  •   Strong attention to detail and organizational skills

  •   Experience with ERP accounting software required, and NetSuite preferred

  •   Experience with preferred, but not required

  •   Proven ability to work independently as well as part of a team in a collaborative


  •   Demonstrated ability to prioritize tasks and manage multiple deadlines

  •   Demonstrated ability to maintain confidentiality on matters related to human resources,

    fundraising, and finance

  •   Flexibility and ability to work within a dynamic and fast-paced environment

  •   Candidates must possess excellent computer skills, including proficiency in working with

    Microsoft Excel and Office Suite

  •   Demonstrated respect and appreciation for diverse communities

  •   Commitment to the mission of Urgent Action Fund


This position is full-time and is exempt. Position pay range is $65,000 - $70,000, depending on qualifications and experience, and includes a strong benefits package.

How to Apply: 

How to Apply: Please submit cover letter and resume to [email protected], with “Finance Associate” in the subject line. Cover letters may be addressed to the hiring manager: Alex Holy, Director of Finance and Operations (she/her/hers). Applicants must be eligible to work in the United States. The position is open until filled. No phone calls please.

Additional Information: 

Note: This position will be remote during the COVID-19 pandemic, with a preference for being based in Oakland, California or New York City long-term. Interviews will be conducted remotely.

Urgent Action Fund is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. In order to build the strongest possible workforce, UAF actively seeks a diverse applicant pool. Authorization to work in the United States is required.

Job Function: 

Organization Info

Listing Stats

Post Date: 
Feb 27 2021
Active Until: 
Mar 27 2021
Hiring Organization: 
Urgent Action Fund