160 Fifth Avenue
The Simons Foundation has an opening for an Events Manager to join the events team. Reporting to the Director of Events and Conferences, the Events Manager will provide support for the development, planning and execution of more than 100 yearly events. These include onsite annual research conferences, scientific meetings and workshops. The department also plans and executes large social functions for up to 1,200 guests.
- Support the Director of Events and Conferences with tasks associated with logistics before, during and after events, including travel and hotel accommodations, ground transportation, catering contracts, facilities management and insurance requirements.
- Reach out to departments to establish future event needs.
- Work with vendor on the creation of large meeting websites, including registration management and follow-up.
- Assist in negotiations of agreements with third-party vendors to ensure the highest quality of service.
- Supervise or create production collateral as needed, including budgets, timelines and rundowns.
- Represent and deliver service excellence with program participants. Ensure their needs are anticipated and executed properly.
- Review events calendar and work with staff and security to ensure program preparations are completed on time while paying close attention to events with quick setup turnarounds.
- Manage workshops from onset to completion: attendee outreach, logistics, ground transportation, etc.
- Serve as main point of contact for attendees.
- Manage guest organizations that the Simons Foundation hosts.
- Manage logistics with travel partner, ground transportation company and other vendors.
- Serve as a resource to other teams as they plan events.
This position requires a bachelor's degree and 5-7 years of previous events experience with proven effectiveness in working with diverse client/participant groups, managing budgets and logistics. The ideal candidate must be a team player but have the ability to work independently and be skilled at managing projects with tight deadlines and many details in a fast-paced environment. They must have previous experience with onsite event management, including setup, registration, venue logistics and audio/visual needs. They must have excellent oral and written communication skills, effective trouble-shooting skills and good judgment. The candidate must be willing and able to work evenings and early mornings with occasional weekends and travel. Previous work in research or academic settings is a plus. High proficiency in Microsoft Office (Word, Excel, PowerPoint) is required. Basic knowledge of audiovisual equipment and desktop publishing software is preferred.
REQUIRED APPLICATION MATERIALS
- Please submit a resume and cover letter stating your interest in the position.
The Simons Foundation's Diversity Commitment
Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.