Coordinator (Outreach, Education and Engagement)

POSITION SUMMARY

Reporting to the Director, Outreach, Education & Engagement, the department seeks a Coordinator to execute administrative needs of the Science Sandbox initiative and the wider Outreach, Education and Engagement team. The ideal candidate will have experience in administration and operations, as well as event coordination.

Science Sandbox is a portfolio of grantmaking at the Simons Foundation focused on outreach and engaging new audiences with science. We support and collaborate with programs that unlock scientific thinking in everyone - especially among those who don't think of themselves as science enthusiasts. The coordinator will work predominantly on the Science Sandbox portfolio and support other Outreach, Education & Engagement initiatives as required.

Day-to-day priorities will include scheduling meetings, interacting with operations divisions of the foundation, tracking program and administrative budgets, coordinating Science Sandbox events and meetings, as well as various ad hoc administrative tasks. A strong alignment with our teamvalues is a must. We are a small, dedicated and hard-working group that values collaboration anda respectful work environment.

Role and responsibilities:

• Provide direct administrative support to the Director of Outreach, Education & Engagement, including correspondence and calendar management.
• Act as first point of contact - screen telephone calls, inquiries and requests and refer asappropriate.
• Foster and build good working relationships, both internally and externally. This positionwill to be able to work well with a variety of people and develop strong networks within theorganization.
• Assist with organizing meetings and provide internal event support (tracking RSVPs, securing venues, etc.).
• Manage department email inboxes.
• Attend meetings with colleagues as needed; take meeting minutes and document theoutcomes and action points.
• Track program and administrative budgets and work with budget manager on reporting.
• Manage new contract process for all Science Sandbox vendors/consultants, interfacing with Legal/Contracts to provide key details for contract creation; manage execution of contract and ensure it is filed with the foundation.
• Perform various other administrative tasks, including, but not limited to expense reporting for team, filing, contact management, invoice payment, etc.

MINIMUM QUALIFICATIONS

Education

• Bachelor's degree or combined relevant work experience

Experience

• At least 3+ years in an administrative role, preferably in a non-profit or not-for-profit setting.

Required skills and experience:

• Experience with event planning and coordination.
• Experience with budgets, expense reporting and invoice processing.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint) is required.
• Ability to prioritize and adapt to the demands of particular projects, while meeting deadlines across all active projects andremaining flexible, calm and focused.
• Strong communication and organizational skills, with a specific focus on attention to detail.
• High emotional intelligence; ability to speak comfortably and clearly with scientists and awardees.
• Enthusiasm about the initiative's mission.

Required Application Materials

• Include a resume and cover letter describing your interest in the position

About Science Sandbox

Science Sandbox is a portfolio of grantmaking at the Simons Foundation focused on outreach and engaging new audiences with science. We support and collaborate with programs that unlock scientific thinking in everyone - especially among those who don't think of themselves as science enthusiasts. Our partnerships invite a wide audience to engage in the scientific process - a process defined by curiosity, contingent upon asking questions, and informed by reliable evidence - to find solutions to everyday problems. Funded projects include, informal education experiences, live science events and media productions. Our funding criteria reflect our belief in the positive effects of infusing the culture with scientific thinking.

For more on how we reach new audiences, watch our Stories of Impact series

Simons Foundation's Diversity Commitment

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment.The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply.We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.

Apply Here: https://www.click2apply.net/OaEZ2WSkDoG7IDOaimNjz

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