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Human Resources Assistant

This job is no longer available

New York, New York, USA

The HR Assistant will provide general administrative and project support for the Human Resources team.

Areas of Responsibility: 

160 Fifth Avenue
Full time


The HR Assistant will provide general administrative and project support for the Human Resources team. The assistant will serve as the HR point of contact for Simons Foundation processes, support HR events, provide research and analysis, and anticipate team needs. This position will report to the HR Manager, who will coordinate requests across the team and delegate responsibilities to HR Assistant.

This position is located onsite at our offices in New York City.


  • Lead contingent worker (including guest researcher and visitor) new hire details, onboarding, offboarding, and records management. Act as main point of contact for ongoing contingent worker questions.
  • Maintain, organize and regularly audit digital personnel files, HR documentation, job descriptions, vendor agreements, employee headshots, and shared folders such as Dropbox and Google Docs.
  • Update HR content on the foundation's intranet, SimonsNet.
  • Process HR-related vendor invoices in a timely manner.
  • Compile monthly expense reports for HR senior leadership.
  • Coordinate the annual HR budget process by liaising with HR managers and tracking information.
  • Manage logistics for all HR team meetings and events including organizing materials, coordinating calendars, overseeing catering and liaising with A/V. When appropriate, take meeting minutes and document the outcomes and action steps.
  • Support the Autism in the Workplace program through maintaining partner relationships such as university liaisons, communicating job postings, and tracking contact information.
  • Assist the Benefits and Talent teams with ad hoc and recurring events, such as career fairs, wellness events, and new hire workshops. Support temporary employee orientations when needed.
  • Support and suggest process improvements, event ideas, and/or HRIS system enhancements.
  • Perform HR-related research, special projects and data tracking on an ongoing or ad-hoc basis. These requests are often highly confidential and/or urgent.
  • Perform any other duties or tasks as assigned or required.



  • Bachelor's degree or equivalent experience


  • 1 - 2 years of progressively responsible administrative experience, preferably in HR or a related discipline.
  • Familiarity with and/or interest in HR principles and laws

Related Skills & Other Requirements

  • Superior verbal and written communication skills
  • Excellent attention to detail and the ability to meet deadlines
  • Outstanding interpersonal skills and ability to work collaboratively and represent the HR department
  • Strong customer service orientation
  • Ability to effectively handle multiple tasks simultaneously and adapt to changing timelines
  • Highly professional and ability to always maintain tact and confidentiality
  • Sound judgment and discretion


  • Please submit a resume and cover letter stating your interest in the position.


  • The full-time annual compensation range for this position is $55,000 - 60,000, depending on experience.
  • In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.


Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment.The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply.We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.


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How to Apply: 

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Organization Info

Listing Stats

Post Date: 
Feb 6 2023
Active Until: 
Mar 6 2023
Hiring Organization: 
Simons Foundation