Executive Director

Fiscal Responsibilities

• Oversee the overall fiscal budget and program operations of GRACE House
• Prepare the annual budget with the Board Treasurer and present for Board approval
• Research and write grants for program funding
• Track financial support and funding streams
• Maintain an audit trail for all expenditures
• Provide accurate reports to grantors per funding agreements
• Complete reimbursement tasks for grants
• Manage staff benefit allocations and documentation
• Develop and maintain a financial policies handbook in collaboration with the Board Treasurer
• Coordinate and participate in fundraising efforts

Staff Responsibilities

• Communicate consistently with the Board, staff, and volunteers
• Collaborate with staff to ensure quality program services
• Develop, maintain, and implement a staff handbook of policies and procedures
•  Recruit, hire, train, supervise, and evaluate staff; maintain accurate, confidential personnel records
• Develop and annually update staff job descriptions
• Conduct staff performance evaluations (3, 6, and 12 months for new hires; annually thereafter) 
• Manage payroll and benefits twice monthly
• Provide ongoing staff development and training opportunities

Program Responsibilities

• Maintain accurate record-keeping and data collection for reporting and evaluation
• Review policies and procedures annually; recommend changes to the Board for approval
• Provide monthly written reports to the Board of Directors
• Build and maintain relationships with outside agencies; coordinate services aligned with the GRACE House mission
• Attend and actively participate in internal and external meetings, community events, and functions
• Prepare and maintain meeting minutes as assigned
• Educating the public about GRACE House and homelessness issues
• Collaborate with interagency teams serving guests
• Ensure timely distribution of communications to funders, volunteers, and the community through print, email, website, or other means
• Produce and distribute an annual report

Volunteer Program Responsibilities

• Develop, maintain, and implement a volunteer handbook
• Recruit and engage volunteers
• Provide regular updates to the Board regarding volunteer activity