Accountant

General Financial Management Activities

• Establishes and maintains accounting policies and practices in accordance with current generally accepted accounting principles in the United States.
• Establishes and maintains financial management and internal control systems that are considered to be “best practices.”
• Maintains accounting structure by establishing and maintaining a chart of accounts.
• Reconciles bank statements, credit card statements, donations and event registration income.
• Responsible for all tax filings.
• Schedules expenditures, analyzes variances and initiates corrective to ensure the financial viability of the Center.

Accounts Payable Activities 

• Upon approval of General Manager, processes all invoices for payment in a timely manner.
• Charges expenses to appropriate accounts and cost centers by analyzing invoice/expense reports; creates posts.
• Maintains all accounts payable reports, spreadsheets and accounts payable files.
• Maintains vendor record file in QuickBooks and issues annual vendor 1099 forms.
• Prepares analysis of accounts as requested.

Accounts Receivable Activities

• Posts payments to general ledger by recording cash, checks, and credit card transactions and credits to the proper account.
• Prepares daily bank deposit.
• Prepares invoices as needed and follows up on past due accounts. Investigate and resolve billing discrepancies or misapplied cash transactions.
• Post accounts receivable data to profit/loss reports, balance sheets, income statements, and other documentation.

Financial Reporting Activities

• Manages month end and year end close process including reconciliation and analysis of accounts.
• Confirms Center financial status at all times by monitoring revenue and expenses.
• Prepares monthly, quarterly and year-end financial reports, including balance sheet, income statement and cash flow statement, for the General Manager and Finance Committee. Prepares financial reports for Fifth Province, Gift Shop, Events and specific committees as needed.
• Works with General Manager, Treasurer, Finance Committee and Committee Chairs to develop annual budget.
• Provides accurate and timely financial data for the annual audit.

Other Management Activities

• Acts as backup for General Manager for processing payroll through ADP.
• Assists at major Center events where needed and ensures that appropriate “banks” are provided and accounted for.
• Acts as back up for General Manager for maintaining POS system, including adding new employees and sales items, updating pricing and running reports.