The Staff Accountant has responsibility for the day-to-day accounting functions to include payroll administration and processing, revenue recognition, monitoring cash flow, bank and financial account reconciliation preparation, analysis and explanation of significant monthly financial variances, budget development, audit and 990 support and backup vendor payment processing. This position is full time (40 hours/week) and reports to the Chief Financial Officer.
Essential Duties and Responsibilities:
Payroll Administration:
- Prepare agency payroll bi-weekly through ADP Workforce Now ensuring changes initiated by Human Resources (HR) through PARFS and Employee Separation forms are processed.
- Coordinate and implement benefit selections, including 403(b), with the Human Resources department ensuring employee deductions in ADP are accurate.
- Review biweekly payroll before processing with the Human Resources Department to ensure accuracy and that payroll is reflective of any changes supported by PARFS and any terminations.
- Prepare payment for 403(b) deductions and match after each payroll ensuring the payment is made timely and is accurate.
- Prepare 5500 questionnaire annually.
- Prepare supporting documents to facilitate the annual workers’ compensation audit.
- Act as resident ADP Workforce Now expert, understand the system, how ADP interfaces with Financial Edge and the ADP reporting capabilities.
Financial Management:
In conjunction with the Chief Financial Officer (CFO), provide the following services:
- Transaction processing
- Process daily cash receipts by scanning to the proper operating bank account.
- Review and reconcile Raisers Edge revenue journal entries provided by Development on a monthly basis to the appropriate bank statements for cash, checks, EFT and credit card payments received each month and coordinate review and posting with CFO.
- Prepare assigned general ledger entries (such as accrued leave activity, gift card and in-kind receipt and usage, ADP fees, Credit Card fees, and HRA/FSA/DCA expenses) for CFO approval and posting to FE.
- Reconcile all bank accounts on a monthly basis including investment accounts for CFO approval.
- Reconcile pledge receivable account, gift card inventory, accrued leave, and withholding accounts on a monthly basis for CFO approval.
- Act as backup for Senior Staff Accountant in processing payment of all invoices.
Financial Reporting:
- Facilitate agency’s annual independent audit and Form 990 preparation by providing necessary documentation and explanation regarding the agency’s financial transactions.
- Monitor monthly cash flow ensuring sufficient cash is available for payroll processing and supporting the Finance Committee responsibility to monitor the status of agency reserves.
- Assist CFO in month-end close process by preparation and review of monthly financial statements generated from Financial Edge, assisting with significant variance explanations.
Budget Development:
- Assist with the development of the agency’s annual and long-term budgets (to include the payroll benefit accounts).
- Play a role in monitoring and reporting on the budget throughout the fiscal year.
- Special Projects as assigned.
- Other duties, as assigned.
- Bachelor’s degree in Accounting or Finance
- Minimum 3-5 years of experience in Accounting; preferably with a non-profit organization
- Flexible and a self-starter
- Excellent communication skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.
- Must possess strong computer skills, including intermediate proficiency with Excel spreadsheets and remaining software applications in Microsoft Suite
- Advanced knowledge and practical experience with ADP Workforce Now and Financial Edge or other similar payroll and accounting software desired
- $65,000-72,000/annually
- Excellent benefits – health/dental/vision, life, STD, LTD, 403(b), etc.
Doorways is an equal opportunity employer. People of color, women, LGBTQIA+ candidates, and people of diverse backgrounds are strongly encouraged to apply. Doorways is committed to a diverse workplace and to supporting our staff with ongoing development opportunities.