A career with a Cause! Go to work knowing that what you do every day positively affects the lives of the people in your community.
This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Accounts Payable Coordinator at the Greater Waterbury Y creates a safe and positive atmosphere that welcomes and respects all individuals while receiving and maintaining all information pertaining to accounts payable, the general ledger, and vendor records.
Areas of Responsibility:
- Organizes resources and deliverables to best meet intended goals and outcomes.
- Responds to challenges with possible solutions in a timely manner (e.g., works with vendors and staff to resolve invoice discrepancies).
- Audits check requests and purchase orders for completeness and makes corrections as necessary.
- Inputs vendor and expense distribution data in the accounts payable system.
- Processes invoices for payment.
- Coordinates accounts payable check runs upon approval. Files appropriate documentation and maintain accounts payable files.
- Present the checks for signature with appropriate backup information attached to comply with policies and procedures for authorization and signing authorities.
- Voids checks and credits appropriate accounts as needed.
- Works with vendors and staff to resolve invoice discrepancies. Reviews vendor statements for past due invoices and work with vendors and branches to keep accounts current.
- Records cleared accounts payable checks in the accounting system.
- Processes office petty cash and replenishes account as needed.
- Maintains W-9 information for all vendors and prepares annual 1099 forms for IRS.
- Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable/journal entry matters.
- Performs monthly bank reconciliation, and maintenance of recurring journal entries; reviews and prepares non-recurring journal entries.
- Posts all journal entries submitted by department directors.
- Reconciles assigned general ledger accounts.
- Assists with month-end and year-end closings.
- Prepares yearly 1099 forms.
- Prepare and maintain all Board binders for monthly Board of Director meetings.
- Provide administrative support to the admin office as needed.
- Performs other duties as assigned by Finance Director.
Educational Background:
High School Diploma and three years’ experience in multi-faceted administrative role.
Skills/Experience:
- Associate degree or equivalent work experience preferred.
- Knowledge of general ledger and accounting functions preferred.
- Experience in data entry with working knowledge of spreadsheets and word processing.
- Proficient in MS Office programs
- Strong customer service, communication and relationship-building skills.
- Excellent problem-solving skills.
Compensation/Benefits:
Hourly: $14.00 - $17.00
How to Apply:
Job Function:
Organization Info
Listing Stats
Post Date:
Oct 15 2019
Active Until:
Nov 15 2019
Hiring Organization:
YMCA of the USA
industry:
Nonprofit