The Conservation and Operations Coordinator (COC) provides administrative support to the Associate State Director, conservation project management, data entry, and conservation project team support, while being responsible for a variety of operations activities in support of the Rhode Island Chapter.
The Conservation and Operations Coordinator will manage conservation data, develop project packages, respond to land owner inquiries, and maintain manual project records. This position will also be responsible for performing multiple administrative functions related to the Rhode Island Chapter including: scheduling and coordinating logistics for events and meetings, purchasing, and facility management. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. They will apply established processes and practices in order to improve effectiveness and to document program procedures for reference by staff. They will coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The COC will handle inquiries about the Rhode Island Chapter’s activities. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The COC may communicate on behalf of their supervisor with internal and external sources, including staff, land owners, donor, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of the program. Work will be done primarily in an office setting.
RESPONSIBILITIES AND SCOPE
- Perform duties under general supervision and established guidelines;
- Coordinates multiple tasks or projects in a timely manner and with attention to detail;
- Make day-to-day decisions as delegated by the supervision within the scope of work assignments;
- Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
- Demonstrate sensitivity in handling confidential information;
- Does not supervise any staff, but may supervise volunteers, interns, or temporary staff;
- Financial responsibility may include purchasing, contracting with vendors, and assisting with budget tracking; and
- Serve as a team member for assigned projects.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Experience in business writing, editing, and proofreading;
- Experience organizing time and managing diverse activities to meet deadlines;
- Experience performing one or more administrative processes; and
- Experience working and communicating with a wide range of people.
DESIRED QUALIFICATIONS
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
- Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems;
- Ability to manage multiple priorities, with assignments sometimes coming from a number of sources and work independently;
- Ability to write and edit written materials for use with program communications and special events;
- Database skills, including entering, managing and tracking data, and producing reports;
- Excellent customer service skills and focus;
- GIS experience, proficiency in Microsoft Office Suite
- Ability to plan, administer and record results of work-team meetings and activities; and/or
- Strong organizational skills and attention to detail
- Ability to obtain a Driver’s license
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.