The Gift Planning Administrative Assistant provides a full range of administrative and/or program support to gift planning staff.
The Gift Planning Administrative Assistant works with the Director of Gift Planning & Operations and other staff to provide administrative support for Gift Planning Development team. Serves as initial point of contact for gift planning inquiries via mail, phone, web and other sources. Frequent interaction with staff throughout development and with vendors and staff in other Conservancy offices. Tasks may include scheduling and managing logistics of meetings; preparing presentations and reports, general and gift correspondence, and other written materials; arranging travel; purchasing supplies; assisting with prospect research; and utilizing TNC’s constituent relationship management system (CRMS) database.
RESPONSIBILITIES AND SCOPE
- Does not supervise any staff, but may help plan and direct the work of volunteers or interns.
- Duties are performed according to instructions or established practices.
- Limited financial responsibility, which may include processing invoices, preparing accounting forms, petty cash, purchasing, or travel expense reports.
- May serve as a team member for assigned projects.
- Prioritize tasks in the absence of specific instructions and make day-to-day decisions within the scope of work assignments.
- Supervisor will resolve any problems or questions.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Work overtime as needed.
- Experience managing diverse activities to meet deadlines.
- Experience providing administrative support including some or all of the following: phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, organizing files or related activities.
- Experience working and communicating with a wide range of people.
- Experience writing, editing, and proofreading written materials.
DESIRED QUALIFICATIONS
- Bachelors Degree plus 1 year experience or equivalent combination.
- Ability to analyze available information for the purpose of preparing reports and solving problems.
- Database skills.
- Familiarity with standard business communications.
- Good “customer service” skills and focus.
- Strong organizational skills and attention to detail.