NRDC is seeking an experienced Senior Admin to work with the Managing Director (MD) and two to three Clean Vehicles & Fuels staff of the Climate & Clean Energy Program in our San Francisco office. The Senior Program Assistant will provide full day-to-day administrative support to the MD and program staff including calendar management and scheduling, planning travel logistics, and event coordination. The Sr. Administrative/Program Assistant will play a key role in effectively coordinating projects, particularly in budgeting and grant proposal preparation. The ideal candidate has excellent administrative and coordination skills, is adept at working in a collaborative culture, and possess good judgment and tact.
Areas of Responsibility:
- Provide administrative support to the MD and two to three program staff including complex calendar management, scheduling and prioritization, processing of confidential correspondence, invoice and expense reporting, and file maintenance.
- Organize meetings, program retreats and events working with internal and external parties; coordinate logistics, scheduling and agenda, and technology.
- Coordinate travel arrangements, working autonomously based on preferences and protocols established with MD and program staff.
- Coordinate departmental budgets, working with budget owners to ensure accurate tracking of spending, compliance with approvals process, and frequent reporting with finance staff.
- Work with internal subject matter experts to coordinate grant proposals, renewals, and report submissions.
- Research, prioritize, and follow up on issues and concerns addressed to the MD, including those of a sensitive nature; determine priorities and appropriate course of action.
- Manage material gathering, administer the collaborative online space for materials and agendas, and participate in meetings to take notes.
- Help manage relationships and communications with donors and other external contacts.
Educational Background:
Bachelor’s degree
Skills/Experience:
- 7+ years of administrative experience supporting leaders, senior staff, and teams
- Self-starter and quick learner with the ability to manage own work, effectively engage with multiple stakeholders, and balance assignments
- Proactive and detail-oriented problem solver with the ability to deliver high-quality results on time
- Excellent interpersonal and communication skills and ability to build relationships at all levels in a collaborative culture
- Adept at working with autonomy, flexibility, and efficiency in a fast-paced environment
- Comfortable managing multiple teams, priorities and projects at the same time
- Strong project management / coordination skills
- Advanced Excel skills, and experience working with financial reports and spreadsheets
- Proficient in Microsoft Office Suite / 365
- Superior proofreading and editing skills
- Experience with Adobe InDesign, Dropbox, Concur, and videoconferencing applications a plus
- Interest in environmental and social issues
Job Function:
Organization Info
Listing Stats
Post Date:
Oct 20 2018
Active Until:
Nov 20 2018
Hiring Organization:
Natural Resources Defense Council, Inc.
industry:
Nonprofit