Under the supervision of the Chief Financial Officer (CFO), the Accounting Associate is responsible for financial reporting, maintaining vendor records, accounts payable and accounts receivable. Also responsible for performing various accounting and financial procedures including account reconciliations as well as the analysis and review of related revenue and expense accounts for the organization. This individual must ensure regulatory and Generally Accepted Accounting Principles (GAAP) conformity, as well as maintaining, recording, reporting and safeguarding financial data and the organization’s assets. The incumbent should have great communication and interpersonal skills with the ability to build rapport and interact with all levels of staff, leadership and external vendors.
- Managing and maintaining vendor records for reconciliation purposes
- Processing of accounts payable and accounts receivable
- Reconciling daily cash receipts, including scanning of relevant documents
- Preparing financial, retirement fund and payroll reports
- Preparing assigned audit schedules, bank and credit card account reconciliations, and month-end journal entries
- Assisting external auditors at year-end by responding to inquiries regarding assigned accounts as well as periodic disability insurance audits
- Recommending and implementing any necessary department controls
- Managing daily bank deposits and maintenance of banking records
- Collecting nonsufficient fund (NSF) payments
- Ensuring timely mailing of all employee paychecks and paystubs
- Assisting the CFO and Payroll department as needed
- Ensuring accounting office compliance with document retention policy schedule
- Organizing and maintaining accounting document storage area
- Reconciling and maintaining the integrity of the general ledger and subsidiary ledger accounts by gathering, researching and balancing information
- Evaluating subsidiary accounts for obvious errors and omissions and enter corrected data into the general ledger
- Processing part-time staff medical deductions through Aetna SRC
- Verifying deliveries of office supplies and distributing to staff once received
- Attending all company required staff meetings and trainings; assist with training other staff/volunteers
- Promoting and representing the mission and core values of the Rye YMCA
- Minimum 2-3 years of experience working with confidential information in a business accounting environment, with a concentration in accounts receivable, accounts payable, cash, and revenue reconciliations required
- Proficiency in computerized accounting systems such as QuickBooks required; knowledge of Daxko Operations and ADP Workforce Now is a plus
- Knowledge of accounting principles, practices and procedures is required
- Microsoft Office proficiency required, including a high level of skill in Excel
Hourly: $17.00 - $22.00