This position is responsible for the New Jersey YMCA State Alliance’s office management, business operations and internal/external financial accountability. Oversee day to day office and business operations and provide logistics/event(s) support. Provides administrative support to the board of trustees, executive director and other staff to maintain compliance with all reporting requirements (business, financial, human resources, etc.), and funding initiatives (corporate, foundation, government, etc.). Oversee some human resource functions. This position is located at the Alliance office in Trenton, NJ. Up to 15% of travel.
Areas of Responsibility:
- Develop organizational procedures and systems for office and business administration, personnel, including filing, billing, accounts payable, payroll and scheduling.
- Act as bookkeeper, records and manages accounts receivable and payable. Ensure deposits of cash. Review cash reconciliation and follows up on returned checks and bank drafts.
- Co-cordinate month-end reporting and review bank statements.
- Oversee and manage the administration of payroll and benefits. Assist employees with on-boarding process.
- Maintain personnel records, including management and enforcement of the Personnel Policy.
- Ensure the human resources aspect of the operation is in compliance.
- Assist board of trustees, executive director and other staff in planning, budget development and events.
- Maintain relevant databases and access to online accounts.
- Provide data and reports on financial operations as required.
- Provide administrative support to the executive director and other staff.
- Ensure compliance with all regulatory agencies - municipal, county, state and federal.
- Accountable for all insurance policies and for their review on a annual basis.
- Maintain minutes of board and committee meetings and corporate records. Take pre-minutes for board and committee meetings and e-mail meeting packets.
- Co-cordinate arrangements for meetings of the board of trustees and various committees.
- Carry out other tasks assigned for the overall welfare of the Alliance. Be a part of a team for both operations, planning and execution. Travel up to 15%.
Educational Background:
Bachelor’s degree in related field preferred.
Skills/Experience:
- Proven skills with at least 3 -5 years business management or office management experience in a non-profit administration or other related experience.
- Understanding of basic accounting concepts and applications including cash reconciliation, budgets, accounts receivable and accounts payable.
- Proficient with standard business software and systems.
- Proficiency in Microsoft Office & Constant Contact.
- Experience with events, logistics, purchasing, HR and payroll.
- Excellent written and verbal communication skills.
- Valid driver’s license.
Compensation/Benefits:
Salary: $47,000.00 - $52,000.00
Job Function:
Organization Info
Listing Stats
Post Date:
Sep 18 2018
Active Until:
Oct 19 2018
Hiring Organization:
YMCA of the USA
industry:
Nonprofit