This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. Under the general direction of the Director of Human Resources, the Human Resources Associate assists with implementation of new HRIS systems, updates and implements policies and procedures and onboards all new employees. The Human Resources Associate carries out responsibilities in the following functional areas:, HRIS, employee relations, training and development, benefits administration, compensation administration and recruitment/hiring. The HRA contributes to the accomplishment of departmental practices and objectives that will provide an employee-centered, customer focused culture emphasizing excellent performance, superior quality, productivity and high standards.
Areas of Responsibility:
- Assist HR Director and Managers with the onboarding of new and returning employees.
- Maintains administrative and personnel files, including, I-9, self-identification forms, reference consent and background release forms. Prepares all required documentation for new hires and established personnel file and keeps files up to date. Helps to track certifications and send our alerts when expiring.
- Performs CORI/background checks on new hires/current employees as required.
- Maintains the input of new employees (ADP Workforce Now) database and generates reports as requested. Periodically audits the database to ensure accuracy and keeps employee records up-to-date by processing employee status changes in a timely manner.
- Responds to inquiries from staff and managers regarding established Human Resources policies, procedures and practices.
- Assist HR Director with deploying new or updated company policies.
- Responds to inquiries to include verification of employment.
- Prepares and maintains reports that are necessary to carry out the functions of Human Resources department. Prepares periodic reports for management, as necessary or requested.
- Analyzing, testing and implementing custom fixes and version upgrades of HRIS.
- Evaluating business process solutions and make recommendations.
- Create and provide training to new users and ongoing skill enhancement training to existing users; update and improve training materials, as needed.
- Partner with users to collect and document business requirements for system enhancements/ improvements.
- Promote effective communications with system users with respect to timelines, deliverables, guidance, centralized rates / assumptions and system availability.
- Works closely with Finance staff to ensure that computer and software systems provide accurate information and adequate internal controls.
- Manage tracking of certifications (online training, CPR and First Aid) with help from Human Resources and Finance staff as needed. Use ADP and Redwoods for convenience to help track.
- Ensure adherence to all internal policies and procedures regarding Purchase Orders, Check Requests, Reimbursements, and Reconciliations.
- Serve as a resource to staff who have concerns or questions regarding the HRIS systems.
- Manage monthly billing for the Family Services Department.
- Accept other responsibilities as assigned from supervisor.
- Work on Ad-Hoc projects as needed.
Educational Background:
Bachelor’s Degree preferred.
Skills/Experience:
- Minimum 3 years’ experience in an HR administrative role.
- Experience with ADP Workforce Now (payroll, applicant tracking, onboarding).
- High level of proficiency with MS Excel.
- Exceptional organizational / time management abilities with superior attention to detail.
- Ability to understand end user needs and to design and develop solutions to meet those needs; customer focused.
- Excellent problem solving skills.
- Ability to work with a variety of personalities.
- Experience working in a fast-paced professional office environment.
- General knowledge of various employment laws and practices.
- Skills in database management and record keeping.
- Must be able to gather and analyze information skillfully.
- Experience in a nonprofit environment is preferred.
- Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
- Ability to prioritize in an environment that has substantial fluctuations in volume. Detail oriented and excellent organizational skills: accuracy is essential.
- Consistently uses professionalism and discretion when dealing with confidential issues.
Job Function:
Organization Info
Listing Stats
Post Date:
Jul 18 2018
Active Until:
Aug 18 2018
Hiring Organization:
YMCA of the USA
industry:
Nonprofit