Under the direction of the Business Manager, the Billing Coordinator will provide a variety of clerical and financial support to the Child Development Department, establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports. This position works with state agencies to support compliance and standards, and works with families to coordinate all facets of billing registration and payments. In addition, he/she ensures focus on programming that promotes healthy living, social responsibility, and youth development.
Areas of Responsibility:
- Assist in balancing and submitting all monthly, quarterly, and annual reports to the proper state and federal agencies.
- Work with Business Manager to ensure that registration payments are made, receipted to the family, and distributed to the proper outlets.
- Responsible for all program registration including the processing of all EEC initial applications and annual renewal applications.
- Ensure families are offered, and properly qualify for any financial support ensuring all required documentation is in order.
- Process all terminations on a timely basis.
- Manage wait list and attendance for children with EEC slots in the central CCFA data base (Child Care Financial Assistance).
- Respond to common inquiries or issues from parents, members, and staff.
- Maintain a complete and systematic set of records of the financial transactions in the program.
- Disseminate information and feedback from staff and parents in an effort to increase effective practices and communication within the program.
- Work with the Child Development Business Office to conduct regular internal audits.
- Maintain organized and updated files for all EEC and Voucher Children
Additional Responsibilities:
- Access of professional development opportunities and attendance at relevant YMCA/external trainings and meetings.
- Remain current in required and voluntary trainings in order to promote growth of mind, spirit and character values for all.
- Representation of the YMCA in a professional manner within the community and its programs.
- Additional responsibilities as deemed necessary by supervisor and program needs.
Educational Background:
Bachelor’s degree in Accounting or related field.
Skills/Experience:
- 2-5 years’ experience in a Business Office Environment.
- Knowledge of standards, state, and local childcare licensing requirements.
- Proven ability to function as a team member.
- Knowledge of accounting methods and practices and ability to oversee budget and fiscal bookkeeping.
- Ability to work in a multi-cultural, interdisciplinary environment and with diverse community based agencies.
- Ability to work with staff, parents, and others from various backgrounds.
- Excellent verbal and written communication skills.
- Ability to gather and analyze data and write concise, accurate reports.
- Problem Solving Skills
Physical Demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job, the employee is regularly required to stand; walk; use hands, handle, or feel objects, tools, or controls, talk and listen. The employee frequently is required to sit and reach with hands and arms.
- The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
- Must be able to commute between multiple program locations and around the community to attend meetings and events.
Required Training/Certifications:
- Child Abuse Prevention (within 30 days of employment)
- Respect in the Workplace and Sexual Harassment (within 30 days of employment)
- Team Leader Certification
- EEC Financial Assistance Policy Guide
- Child Care Financial Assistance System (CCFA)
- YMCA Internal Softwares
- Others to be determined
Job Function:
Organization Info
Listing Stats
Post Date:
May 2 2018
Active Until:
Jun 3 2018
Hiring Organization:
YMCA of the USA
industry:
Nonprofit