The Event Coordinator provides efficient record keeping for events and provides administrative and clerical assistance to the office staff. Duties include office administration, data entry, typing, mailings, phone calls, data base management and reports.
Areas of Responsibility:
- Answer and handle all incoming calls and direct them to appropriate staff.
- Welcome guests to the office and direct them to appropriate areas.
- Generate thank you and notification letters for all donations received.
- Update Results Plus/Team Approach databases with new information, participation codes, notes and information changes.
- Enter on-line Walk registrations and off-line donations into Convio
- Coordinate tasks related to event budgeting, revenue, invoices and purchase orders.
- Provide data entry to update tracking systems to ensure project and program status is accurately maintained.
- Enter information, build queries and generate accurate reports and data
- Coordinate event logistics including but not limited to: venues, permits, vendor negotiations, contracts, in-kind contributions, participant communications, collateral materials.
- Assist in developing and maintaining volunteer training materials and marketing collateral.
- Manage merchandise orders, premium program fulfillment and supply requests for all Walks.
- Provide event related customer service and resolve website issues.
- Manage contact lists, tools and resources for recruitment of committees, sponsors and walkers.
- Manage mailings, email communications as needed.
- Process and distribute incoming mail and handle outgoing mail.
- Process donations received.
- Assist with the management of general office functions as needed: telephone, maintenance agreements, liaison with landlord, leases etc.
- Coordinate reservations for meeting rooms for staff.
- Performs special projects and other related duties to meet Chapter needs.
Educational Background:
Bachelor's degree
Skills/Experience:
- 1-2 years' work related experience in a nonprofit setting.
- Experience working with volunteers.
- Donor management software experience (Convio or Team Approach).
- Customer service, trouble shooting and problem-solving skills
- Strong oral, written and telephone communication skills
- Independent judgment and decision making ability
- Detail oriented, ability to multi-task
- Ability to perform under strict deadlines
- Organizational and problem-solving skills to effectively manage department office
- Proficiency with Microsoft Office applications. Excellent Excel and MS Word skills, Google applications - Google Docs, Google Sheets, etc.
- Flexibility and cooperative ability to work with a wide range of people
- Ability to work effectively with volunteers, staff, and external contacts to build and maintain successful teams
- Ability to manage multiple priorities
- Ability to anticipate, identify, organize and/or analyze growth opportunities
- Ability to communicate effectively in person, in writing, and electronically to a variety of audiences
- Ability to work effectively with diverse populations
- Ability to analyze information
- High level of integrity, diplomacy and initiative
- Ability to travel as needed to perform job duties
Job Function:
Organization Info
Listing Stats
Post Date:
Apr 17 2018
Active Until:
May 17 2018
Hiring Organization:
Alzheimer's Association
industry:
Nonprofit