Wounded Warrior Project’s (WWP) Mailroom, Shipping & Receiving, and Warehouse Coordinator is responsible for mailroom functions including preparing mail, mail sorting, distributing, and collecting outgoing mail/packages, and maintaining electronic logs and files pertaining to mail/package processing. The position will also process check printing and distribution. The Mailroom, Shipping & Receiving, and Warehouse Coordinator will also process internal customer requisitions, properly package and create shipment labels, and maintain stock by inventorying and disbursing supplies and equipment. The coordinator will also audit inventory as it is received and sent out of warehouse. The position will also assist in the overall everyday maintenance and general upkeep of Wounded Warrior Project’s facilities.
Areas of Responsibility:
- Perform monthly, quarterly, and annual inventory cycle counts including research and reconciliation of inventory variances to maintain inventory accuracy and process all end of fiscal year-related transactions in Great Plains material management system
- Process material transactions in the Great Plains materials management software system to include, inventory receipts, transfers, sales, sales returns and inventory adjustments
- Retrieve mail from lock boxes and stations around the office, sort mail and packages, and distribute to proper recipient
- Perform daily receiving and inventory transactions including issuing, transfers and inventory adjustments
- Verify items received by confirmation; inspecting condition of items; comparing count/measure of items to purchase order and packing list and properly place items in designated areas
- Manage inventory stocking levels and inventory control issues including setting inventory items’ high and low limits, safety levels and reorder points
- Ensure product is kept neat and in a usable fashion per warehouse policies
- Inspect returned mail items and handle as appropriate
- Maintain adequate postage and purchase/refill postage as needed and perform basic maintenance of postal machines and schedule routine maintenance and repairs
- Maintain and manage mailroom and warehouse shipping supplies
- Perform daily picking, packing and shipping/delivery of products to internal and external customers by use of external carriers (UPS, USPS etc.)
- Maintain logs for incoming mail from vendors, mail delivery to customers, and all packages
- Handle all special request mail responsibilities, such as UPS, Federal Express, and courier service
- Provide solutions to problems associated with special requirements such as bulk mail and other special types of mailings
- Operate e-Fax system and process incoming and outgoing faxes for programs and departments
- Perform check printing and check distribution
- Crosstrain with purchasing and inventory personnel on purchase order, receiving and delivery procedures
- Provide outstanding customer service
- Other related duties as assigned
- Knowledge of current US postal codes, procedures, and regulations
- Knowledge of USPS, UPS, Federal Express, and courier services
- Ability to perform duties with high degree of accuracy
- Ability to operate and maintain a variety of office equipment (copy machines, fax, computers, postage meters)
- Excellent organizational and communication skills
- Ability to safely lift and move at least 50 lbs.
- Ability to safely operate 14 ft. box truck and passenger van on a regular basis
- Frequent use of 8 foot ladder to store and retrieve product
- High energy level, comfortable performing multiple tasks in conjunction with day-to-day activities, self-starter willing to take initiative
- Good interpersonal skills; team player, ability to communicate with diverse personalities, tactful, mature and flexible
- Ability to maintain the highest levels of inventory accuracy
- Meet company MVR best practices guidelines
- Good reasoning abilities and sound judgment
- Resourceful, well organized, dependable, efficient and detailed oriented
- Proficient in the use of Microsoft Word, Excel, Outlook, and the internet
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Education & Experience Requirements
- High school diploma or GED required
- Minimum two (2) years’ experience with inventory management systems or data entry experience required, Great Plains experience preferred
- Two (2) years previous experience in a corporate mailroom environment required
- Two (2) years previous experience in a warehouse or shipping/receiving environment preferred
-
Certifications & Licensure
- Must have a valid state-issued driver’s license
- Knowledge of current US postal codes, procedures, and regulations
- Knowledge of USPS, UPS, Federal Express, and courier services
- Ability to perform duties with high degree of accuracy
- Ability to operate and maintain a variety of office equipment (copy machines, fax, computers, postage meters)
- Excellent organizational and communication skills
- Ability to safely lift and move at least 50 lbs.
- Ability to safely operate 14 ft. box truck and passenger van on a regular basis
- Frequent use of 8 foot ladder to store and retrieve product
- High energy level, comfortable performing multiple tasks in conjunction with day-to-day activities, self-starter willing to take initiative
- Good interpersonal skills; team player, ability to communicate with diverse personalities, tactful, mature and flexible
- Ability to maintain the highest levels of inventory accuracy
- Meet company MVR best practices guidelines
- Good reasoning abilities and sound judgment
- Resourceful, well organized, dependable, efficient and detailed oriented
- Proficient in the use of Microsoft Word, Excel, Outlook, and the internet
-
Education & Experience Requirements
- High school diploma or GED required
- Minimum two (2) years’ experience with inventory management systems or data entry experience required, Great Plains experience preferred
- Two (2) years previous experience in a corporate mailroom environment required
- Two (2) years previous experience in a warehouse or shipping/receiving environment preferred
-
Certifications & Licensure
- Must have a valid state-issued driver’s license
Educational Background:
High school diploma or GED required
Skills/Experience:
- Knowledge of current US postal codes, procedures, and regulations
- Knowledge of USPS, UPS, Federal Express, and courier services
- Ability to perform duties with high degree of accuracy
- Ability to operate and maintain a variety of office equipment (copy machines, fax, computers, postage meters)
- Excellent organizational and communication skills
- Ability to safely lift and move at least 50 lbs.
- Ability to safely operate 14 ft. box truck and passenger van on a regular basis
- Frequent use of 8 foot ladder to store and retrieve product
- High energy level, comfortable performing multiple tasks in conjunction with day-to-day activities, self-starter willing to take initiative
- Good interpersonal skills; team player, ability to communicate with diverse personalities, tactful, mature and flexible
- Ability to maintain the highest levels of inventory accuracy
- Meet company MVR best practices guidelines
- Good reasoning abilities and sound judgment
- Resourceful, well organized, dependable, efficient and detailed oriented
- Proficient in the use of Microsoft Word, Excel, Outlook, and the internet
Education & Experience Requirements
- Minimum two (2) years’ experience with inventory management systems or data entry experience required, Great Plains experience preferred
- Two (2) years previous experience in a corporate mailroom environment required
- Two (2) years previous experience in a warehouse or shipping/receiving environment preferred
Certifications & Licensure
- Must have a valid state-issued driver’s license
Job Function:
Organization Info
Listing Stats
Post Date:
Mar 15 2018
Active Until:
Apr 16 2018
Hiring Organization:
Wounded Warrior Project, Inc.
industry:
Nonprofit