Position Summary:
The Finance & Operations Manager serves as a key member of the staff collective and manages 350PDX’s $500K organizational budget, our program and grant budgets, and internal operations.
Finance: 45%; Operations/Personnel: 40%; Shared responsibilities: 15% time.
While the organization prefers to hire a permanent staff collective member for this role, we are also open to applications from contractors seeking a fixed-term engagement.
Oversight: This position is part of a peer-managed collective. This means we have no executive director or hierarchy within staff, and all staff members contribute to at least two management teams, which include personnel, finance, fundraising, JEDI, campaigns & partnerships, volunteer organizing, etc.
Location: This position will work remotely during the pandemic, otherwise primarily out of the 350PDX office in Portland, Oregon.
Specific Responsibilities:
- Finance
- Process day-to-day financial operations within 350PDX (invoicing, reimbursements, and other transactions)
- Reconcile donations across platforms with Development Manager
- Assist the board with annual tax filing & other financial documentation
- Ensure compliance with accounting policies and regulatory requirements
- Operations
- Manage & run payroll, approve time off requests
- Manage health insurance benefit plans
- Manage general liability and other insurance contracts
- Help execute other staff member’s 6 month and subsequent annual performance evaluations.
- Lead onboarding new staff, make sure paperwork is filled out, overview of policies, processes, and systems
General Responsibilities:
- Works within peer management accountability structure to cultivate and maintain a culture of feedback, continuous improvement, and performance correction, as needed. Collaborates with peers and Personnel Team to set clear expectations and correct performance issues as needed by providing and receiving timely, clear, candid, actionable feedback in the moment and in regular peer management meetings.
- Supports the recruitment and selection of staff and volunteers. Maintains familiarity with equitable hiring practices and targeted recruitment.
- Supports the development and implementation of an organization-wide strategic plan; help facilitate the updating of teams’ and 350PDX’s Strategic Road Map.
- Supports organization-wide grassroots fundraising efforts; upholds a culture that celebrates and elevates fundraising.
- Maintains a working knowledge of climate change issues and related social, political, legislative, regulatory and economic frameworks. Stays up to date on recent developments.
Required Qualifications:
- Experience developing and managing budgets; with understanding of accounting basics: AP/AR, Bookkeeping, Reporting, and Tax Filings
- Understanding of 501(c)3 legal and financial restrictions and requirements
- Detail-oriented, with strong organization and project management skills. Ability to plan effectively, meet deadlines and coordinate others’ involvement within a dynamic and fast-paced setting.
- Demonstrates digital literacy including intermediate understanding of database management, maintenance, and digital filing standards. Experience utilizing and/or managing volunteer databases (i.e., Salsa)
- Excellent written and verbal communication skills. Demonstrated capability to exercise sound judgment and conduct one’s self in opposition to white supremacy culture, including when dealing with the public and with difficult situations. Demonstrated experience with equitable meeting facilitation.
- Experience drafting and implementing proposals and plans along with stakeholders using a collaborative decision-making model. Experience or interest in consensus-based decision-making.
- Ability to build and maintain authentic relationships throughout an organization and to work collaboratively with diverse staff and stakeholders
- Ability to perform research and organize information
Desired Qualifications:
- Experience with justice and equity planning, policies, and practices. Commitment to dismantling systems of oppression that fuel the climate crisis and to understanding one’s own role as an individual in systems of privilege and power. Commitment to self and community care, including practices of stress management.
- Interest or experience creating internal systems/policies for a growing nonprofit organization
- Experience with Xero and/or Salsa CRM
- Experience coordinating and leading a committee of different stakeholders
- Experience liaising with contract employees
- Have familiarity/experience with and be comfortable working in a collective/flat structure
Compensation: This is a position for either a temporary contractor, or a full-time exempt employee. For a full-time employee, the salary would be $48,000 per year. Benefits include generous PTO, flexible work hours, professional development funds, and $300 towards company health insurance.
Please send your resume plus cover letter to [email protected] with the subject line ‘Finance & Operations Manager position’ to apply! We’re still actively looking for applicants through May 2021.