The position holder is responsible to monitor and coordinate all business related to Air Travel/Visa arrangements of the organization, perform the day to day processing of accounts payable requests of procurement, monitoring of all utility bill settlements, coordinating all lease/rent agreements & administration related information availability for management needs.
Further to provide extended support to the team as a standby figure and backup person to reception desk and other support service requirements.
Areas of Responsibility:
- Be the focal person to monitor and coordinate all business guest visits and air travel arrangements of the organization
- Co-ordinate with Admin Assistants & Reception for housing appropriate office arrangements, availability of office/utility supplies, event arrangements/support to ensure proper and effective work-floor, setup
- Oversee the supply of all utility and outsourced services at WVL Colombo office
- Liaise internally with all offices and relevant managers to renew the lease agreement and/or enter into new agreements for new premises and maintaining them with due care.
- Discharge of duties at the reception/front office when necessary
- Carry out Annual Insurance Survey and Carbon Footprint survey
- Facilitate event management/hosting needs if requested/required
- Maintain the office supply & stationary inventory handling and petty cash float if required
- Attend to any other duties assigned by the Manager –Admin or Corporates Solutions Management.
Educational Background:
A Diploma level or more Professional qualification from a recognized institute or university preferably with training/practical experience in a vibrant commercial environment
Skills/Experience:
- Knowledge and experience on VISA & Air Travel processing is an advantage
- Two years’ work experience in an administration role
- Knowledge of office systems, including experience with computer applications (e.g. word processing, spread sheet, database management) required
- Excellent communication skills – written and oral (English essential/ Trilingual added advantage)
- Excellent interpersonal skills demonstrated ability to work as a member of a team
- Excellent analytical skills
- Computer literate and fluent in MS Word, MS Excel, MS PowerPoint, email and internet
- Ability to travel when needed
- Self-motivated, capable of working without direct supervision and ability to work under pressure
Job Function:
Organization Info
Listing Stats
Post Date:
May 13 2019
Active Until:
Jun 13 2019
Hiring Organization:
World Vision
industry:
Nonprofit