Safety Coordinator, DRC Ebola Response

• Conduct threat and risk assessments of the environment and provide recommendations for context-specific security management requirements to management.
• Produce, roll out and maintain updated security management planning policies for field staff, ensuring compliance to the organization’s global safety and security standards.
• Establish and ensure that all security management components including incident reporting and trend analysis inform program design, implementation, staff movement, and contingency responses.
• Construct a communications infrastructure for the site and/or project. Work both internally and externally to ensure the organization’s mission and work in the region is known and accepted.
• Identify, establish and manage context-appropriate approaches to assure facilities are secure.
• Compile and submit security reports that track incidents and trends within the country.
• Submit daily security updates as needed.
• Ensure all incidents and accidents are followed up with a written report.
• Assist the field offices in developing and overseeing the day to day conduct of office security program, ensuring adequate responses to security incidents both natural and man-made.
• Provide technical security advice in consultation with the Security Manager on the existing and any new potential offices including site selection and establishment of effective physical and procedural security measures.
• Conduct security risk assessments for program expansion areas.
• Manage physical security, fire safety and office evacuation drills periodically.
• Conduct Hotel assessments in liaison with travel office for a safety and security approval process.
• Establish a network with other key security players for information sharing and joint lobbying on security matters where possible.
• Attend security meetings such as INSO, OSAC, UNDSS, INGO forum etc.
• Conduct onsite training for staff in the field of safety including personal safety, emergency evacuations, travel safety, relocation and evacuation.
• Work with program staff in seeking security clearance for asset movements to operational areas
• Supervise and regularly appraise security contractors and Guard Companies as per agreement ensuring that all company policies and practices related to these are adhered to.
• Provide advance security advice, security briefing to staff and visitors to respective States, ensure plans for tracking arrival, departure and accommodation.
• Draft security advisories with advice on mitigation for circulation by the Security Manager or designee and general situation, specific incidents and periods of heightened threat.
• Conduct periodic briefing to Coordinators/Managers and all staff keeping them up-dated on security developments and/or risks that may affect the organization’s operations and make recommendations to minimize risks.
• Serve as the part of the security unit, coordinator emergency/staff incidents involving staff and assets, inform the Security Manager and recommend response actions.
• Maintain and periodically test the security tree for the offices in region covered Organize safety & security awareness, fire and life safety training for all staff.
• Maintain and/or create a travel management system to track the location and contact information for all visiting staff and consultants.
• Be part of the security management Team (SMT) and head the State Security team in crisis situation.
• Plan for both security and medical evacuation for all locations and develop evacuation plan including roles, relocated staff, collection points, routes etc.
• Train and mentor the national staff security manager/officer and national staff security team with the goal of the national team gaining capacity to manage the security platform in country by the end of assignment.

Problem Solving & Impact:

• Responds quickly and effectively to crisis situations occurring in the international arena.
• Stays abreast of social, cultural, legal and criminal issues, nationally and internationally, and their impact on the organization and its business.
• Manages unit goals and activities in conjunction with sound security and management concepts.
• Interacts with USAID, local government agencies, State Department, UN Security and other foreign agencies to implement security strategies and procedures relating to company matters.
• Identifies and defines objectives, strategies and priorities relating to security matters for the organization

Supervision Given/Received:

• Initiates and facilitates changes to improve security services through effective communication, collaboration and interdisciplinary problem solving.
• Provides direction and guidance in maintaining security services and protection.
• Assists with the preparation of the annual budget.
• Maintains and reviews budget reports, identifies variances and takes corrective action as necessary.
• Provides technical supervision to field-based security officers.
• Represents the Security Department at all requested or required functions.
• Reports to the Ebola Response Coordinator.