Coordinator, US Rural Education Operations

Kentucky Out-of-School Alliance (KYOSA) Operations (50%)

• Support the KYOSA Director and KYOSA Senior Leadership Team (KYOSA-SLT) in all operational aspects of growing the coalition while both meeting the requirements of STC internal systems/protocols and focusing on operational excellence.      
• Maintain social media sites for KYOSA to ensure a consistent and professional message is delivered effectively across all platforms.
• Update the KYOSA website as needed, including membership, training, calendars, etc.
• Create marketing materials, calls to action, and other KYOSA publications with guidance and vision from Director.
• Navigate vendors, consultants, and member partners through STC internal protocols / systems to ensure compliance and prompt payments.
• Provide administrative support to Director and Chair on matters relating to KYOSA-SLT and Work Group Meetings (calls, agenda items, follow up, etc.).
• Collect data and other information needed to support grant applications, fundraising, and other efforts.

Asset Management / Gifts in Kind / Logistics (40%)

• Record and receive GIK shipments to include coordinating logistics and timing, as well as accurately completing all necessary donor paperwork.
• Coordinate partner allocations and pick-up schedules.
• Prepare and maintain accurate monthly and annual inventory of GIK. Ensure accurate tracking of goods and compliance with established internal controls.
• Support office purchasing and procurement. Ensure procurement and other policies are followed at all times.
  • Coordinate all information, documentation and invoices for vendors, consultants, and agreements.
  • Assist with office purchasing needs as well as large purchases for multiple partner locations.
  • Support company credit card usage and processes, to include purchasing and monitoring balances to meet team needs. Submit monthly reconciliation reports.
• Liaise with Operations Specialist to support and maintain local operational processes. Adapt best practices to meet the local and remote needs of the field teams.
• Oversee fleet vehicle operations to ensure readiness of the vehicles and safety of the staff.
  • Maintain driver and vehicle tracking (check-out procedures, mileage, driver statistics, etc.) as required.
  • Collect and maintain driver information including drivers’ license information, driver safety handbook acknowledgements, etc.
  • Follow maintenance procedures to ensure routine maintenance is performed in a timely manner to meet safety standards.
  • Prepare and submit weekly and monthly reports as required.
• Provide operational support as needed to ensure the maintenance and safety of the facility.

Other Duties (10%)

• Provide overall meeting support and logistics.
  • Maintain calendars, schedule and coordinate meetings, and document meetings as needed.
  • Arrange accommodations, catering, and other applicable services as needed for events.
  • Support logistics needs for VIP visits.
• Serve as back-up Child Safeguarding Focal Point.
• Other duties and special projects as assigned to support operational excellence for KY and WV rural education operations.