Grant Assistant

Pre-awards:

• Liaise with short-listed grantees to finalize budgets and budget narratives, ensuring that all costs are reasonable and necessary; obtain documentation to support budgeted costs for payroll, rent, utilities and other shared or unique costs.
• Work with short-listed grantees to obtain required documentation to verify the organization has the financial and administrative capacity to manage a USAID-funded award.
• Prepare grant package including substantial involvement clauses (with input from other Project team members, as appropriate).

Sub-Awards:

• Develops and maintain strong relationships with counterparts (internal and external).
• Advises executive leadership and general staff on critical contractual issues and indications of high risk based on established expert knowledge of organizational policy, donor regulations, and specific award terms and conditions. Level of interaction can be at the highest level in the organization.
• Work with assigned short listed grantees to finalize their proposals to address comments and concerns raised by the Grant Evaluation Committee.
• Physical and electronic filing of SFRs and supporting documents including:
  • SAID Letter of approval for each OSC,
  • PAT,
  • Grant Agreement and amendment,
  • Negmemo
• Review and submit cash advance requests of each CSOs for payment, ensure that confirmation of receipt of advances of each OSC is received timely.
• Recall CSOs before deadlines to submit reports,
• Assist the Grant manager in the process of processing and validating the SFR,
• Assist the grants manager to update the SAT and TRACKER in the FHI 360 system
• Follow up with and support the assigned grantees to ensure that the grant is implemented according to the grant agreement, work plan and timeline.
• Review financial reports submitted by assigned grantees, liaise with grantees to request amendments or to obtain missing documentation; submit approved financial reports and supporting documents to the Finance Team for processing.
• Work with the Finance Team to ensure that all financial transactions are correctly administered and that all vouchers and grants are processed in a timely and efficient manner.
• Review technical reports submitted by assigned grantees, liaise with technical team as required to address issues, provide advice or address delinquent reporting, etc.
• Receive and track deliverables from assigned grantees and work with them to identify success stories.
• Work with other relevant teams to identify the kind of technical support that might be needed to ensure the proper implementation and impact of the grant.

Grantee Training and Monitoring

• Contributes to the development and delivery of specialized training to sub awardees on policy, regulations, and Grant Due Diligence
• Participate and/or deliver sections of grant management training, as requested.
• Participate to field visits to the assigned grantees and participate and attend key events and activities as agreed upon with the Grant Manager.