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Business Operations Specialist

This job is no longer available

The American Heart Association has an excellent opportunity for a Business Operations Specialist. The Business Operations Specialist will work with the Sr. Director of Operations assisting with facilities management to meet overall departmental and organizational goals. The specialist will work with vendors and staff to ensure safety and maintenance of all Southeast Region American Heart Association offices. This position is open to offices within the Southeast Region.

Areas of Responsibility: 
  • Assist with ensuring all safety components are operational and functional in Southeast Region AHA offices
  • Support Sr. Director of Operations with completing building inspections
  • Work with vendors and local offices to identify, monitor and track equipment (AEDs, copiers, postage machines, etc.), monitor/track lifecycles of major equipment and maintain maintenance plans of offices
  • Assist Operations with local offices to determine local vendors and services to maintain facilities landscaping
  • Take the lead on initiating set up of new equipment in local offices. Work with external vendors to ensure equipment placement. Keep local office staff up-to-date and schedule trainings of the new equipment, if necessary.
  • Schedule equipment moves and pick-ups as needed.
  • Continuously update database, Harbor Flex, with new equipment, services, activity, etc.
  • Assist with office moves when needed. This may include traveling and overnights within the southeast region.
  • Provide support to staff on FedEx shipping and Office Depot website, as needed
  • Maintain and manage AEDs in local offices on a monthly basis and document on shared checklist. Identify each unit, monitor AEDs to be sure they are in working order, replace supplies or machine as needed.
  • Budget for any replacements and supplies of AEDs
  • Other projects as needed
Educational Background: 
High School Diploma or Equivalent
Skills/Experience: 
  • 2-4 years of experience in office operations or facilities administrative support role
  • Knowledge of principles and practices of facilities or office management
  • Proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, Outlook, etc.
  • Ability to work independently, prioritize work assignments and meet deadlines
  • Ability to lift up to 25 lbs.
  • Ability to travel occasionally with possible overnights
  • Ability to use analytical skills to provide support in areas of budgeting, forecasting expenses and cost analyses preferred

Organization Info

American Heart Association | American Stroke Association

Overview
Headquarters: 
Dallas, TX, United States
Annual Budget : 
More than $500M
Founded: 
1949
About Us
Mission: 

The American Heart Association's mission is to build healthier lives free of cardiovascular diseases and stroke, America's No. 1 and No. 5 killers.

Founded in 1924, our organization now includes more than 30 million volunteers and supporters. We fund innovative research, fight for stronger public health policies, and provide critical tools and information to save and improve lives.

Listing Stats

Post Date: 
Aug 2 2019
Active Until: 
Sep 2 2019
Hiring Organization: 
American Heart Association | American Stroke Association
industry: 
Nonprofit