Systems Enhancement Accountant

COMPLIANCE AND RISK MANAGEMENT

• Working with the Office of Compliance and Risk Management, identifies potential areas of compliance vulnerability and risk; prioritizes areas to be addressed, then, working with staff on the ground, develops/implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.  The implementation phase must include direct training and demonstration of how to implement corrective action.
• Ensure compliance issues/concerns within the organization are being appropriately evaluated and resolved.
• Report on a regular basis, and as directed or requested, to keep the Director, Finance and Senior Management informed of the operation and progress of compliance efforts.
• Institutes and maintains an effective compliance communication program for the organization, including promoting (a) use of the Feedback Finance hotline; (b) heightened awareness of SOPs and (c) understanding of new and existing compliance issues and related policies and procedures.
• Support with periodic audit processes and promptly redress audit/review findings.
• Support with development of grant risks plan, effectively monitor grant risks and implement required risks mitigation actions.

CAPACITY BUILDING, SUBAWRD MANAGEMENT AND OPERATIONS

• Work with the Sub-Recipients/Zonal/State Finance and Administrative staff to ensure that s/he fully understands and complies with the provisions of the donor/FHI360 financial policies and procedures manual.
• Provide continued orientation to the Sub-Recipients/Zonal/State Finance and Administrative staff on how to support facilities to compile and submit monthly fund requests and prepare consolidated fund requests for the whole zone/state (covering all Health facilities and Sub awards).
• Conduct periodic Sub-Recipients/Zonal/States transactions validations and reconcile their financial report. Ensure timely conclusion of monthly Sub-Awardees Financial Report (SFR).
• Support with management of Sub-Recipients/Zonal/states periodic fund request to ensure adequate funding for grant activities implementation.
• Develop, maintain and work with the Sub-Recipients /Zonal/State Finance and Administrative staff to ensure that they fully understand and comply with the FHI 360 procurement process including, but limited to, purchase requests, prequalifying vendors, soliciting quotes, collating quotation/bids from prequalified/potential vendors, the vendor selection process through receipt and payment for goods and/or services.
• Train Sub-Recipients /Zonal/State Finance and Administrative staff on the procedure involved in tracking expenditures incurred from Sub-Recipients /Zones/States sub agreements by FHI360 on behalf of the government and maintain copies of all documentation.  After training, follow up to ensure that procedures are followed.  Provide additional hands on training and guidance as necessary.
• Train Sub-Recipients /Zonal/State Implementing Team (SIT) Accountants on the procedures involved in the collection and processing of travel advances (TAs), prepare sub-recipients financial reports (SFRs), reimbursement requests and continuous quality improvement/ technical assistance (CQI/TA) reports from SIT members to the FHI360 state offices.  After training, follow up to ensure that procedures are followed.  Provide additional hands on training and guidance as necessary.
• Train Sub-Recipients /Zonal/State Finance and Administrative staff on how to track burn rate/maintain financial monitoring pipelines for each health facility, to monitor budget performance against plans for each health facility managed under the sub agreement and provide feedback to the SIT and other stakeholders in the States.  After training, follow up to ensure that procedures are followed.  Provide additional hands on training and guidance as necessary.
• Provide hands on training to the Sub-Recipients /Zonal/State Finance and Administrative staff on how to maintain inventory of all project assets managed through the sub agreement, including ensuring proper filling and storage of financial documents at SIT level.  After training, follow up to ensure that procedures are followed.  Provide additional hands on training and guidance as necessary.
• Support in management of financial systems/database and relevant trackers for the grant.
• Support with budget preparation, reprogramming, monitoring, analysis and reporting.
• Any other tasks that may be assigned.